Document Management

Different documents are needed in your company in different department for various business processes.

Document control (creation, validation, release, distribution, collection of former versions) can be a real challenge for you company.

Challenge

Organization

Clearly defined filing structures enable search and maintenance of all documents.

Processes

In order to increase the data quality and to decrase cycle times it is necessary to map specific and unique product states and responsibilities.

Global Availability

Access to documents must be controlled safely and via authorizations. Documents must be created specific per organization and maintained multilingual.

Microsoft® Office Integration

In order to maintain redundancy-free data also Microsoft® Office documents and templates must be usable when integrated in SAP ERP.

Conversion

Documents must be provided independent from the application in a standardized neutral format (e.g. PDF) for all relevant business processes. The integrity of documents for long-time archiving must be guaranteed.

Solution Components

Document Maintenance

Due to a structured filing with a cleverly devised control, documents can easily be filed and traced. The automatic enhancement with structure specific information will simplify maintenance and management even more.

The language dependent control of documents (and templates) enables a simple document management in multilingual companies.

The deep integration of Microsoft® Office allows supplying Microsoft® Office documents with SAP data. Microsoft® Office templates can be integrated flexibly and smoothly into SAP ERP and new document originals can be created directly from SAP ERP.

Efficiency and can be additionally increased with mass changes and clone operations.

Document Processes

With check and release processes based on defined workflows, responsibilities can be controlled, document changes can be validated and released specifically. This will reduce throughput times and will provide precise states.

Conversion

Process integrated conversion servers will create archive and print formats for all applications and interfaces.

Outside Products

Tools

With modern, user friendly and innovative user interfaces also complex data will be displayed clearly arranged and can be edited efficiently.

Essential administration and migration functions allow specific error correction and reorganization of existing data.

In order to increase the data quality it is necessary to map specific and unique product states and responsibilities.